Product Master

The produce catalogue defines what can be bought and sold, in what units, at what grades and with what shelf life.

Overview

A produce Item record is created once and referenced from then on. Because transactions copy their defaults from it, a change here changes the behaviour of every future document — but never a document already posted.

Prerequisites

Before you begin

• You have the Create permission for Produce Item
• The classification groups you need already exist

Opening the screen

Navigate to

1. Products
2. Product Master

Click to enlarge

The Produce Item screen in SuperMandi.

Creating a produce Item

Open the Produce Item list

The list shows every produce Item record you have access to, newest first. Use the search box to check whether the record already exists before creating a duplicate.

Start a new record

Click New. Produce Item opens with the code field already filled from the numbering series.

Complete the required fields

Fill every field marked with a red asterisk. The Save button stays disabled until all of them are valid.

Save the record

Click Save. The record becomes available to transactions immediately — there is no separate approval step.

अपेक्षित परिणाम

The record is saved, a code is allocated, and the produce Item immediately appears in transaction lookups.

Field reference

Produce Item fields

Field	Type	Required	Default	Description	Notes
Item Code	Auto	Read-only	—	Allocated on save.
Item Name	Text	Yes	—	Produce name as shown to buyers.
Category	Dropdown	Yes	—	Catalogue classification. Drives the rate board grouping.
Base UOM	Dropdown	Yes	KG	Unit stock and rates are held in.	Locked once transactions exist.
Grades	Grid	Yes	—	Permitted grades, e.g. A, B, C, with a rate differential each.
Shelf Life (Days)	Number	Yes	—	Drives the expiry warning and the FIFO pick order.
Crate Type	Dropdown	No	—	Default returnable crate used for this item.
Wastage Tolerance %	Percent	No	2	Weight loss accepted between gate receipt and dispatch without a variance note.
Status	Dropdown	No	Active	Inactive items are removed from the rate board and new orders.

Produce Item fields

Important notes

Note

Grades are not separate items. One item with grades keeps the stock figure and the rate board coherent; separate items for “Tomato A” and “Tomato B” does not.

Tip

Set Shelf Life honestly. It drives the pick order and the expiry warnings, and an optimistic figure turns into write-offs.

Common problems

The Save button is disabled

A required field is empty or invalid. Fields in error are outlined in red with the reason underneath — scroll up, the first error is usually in the header.

You do not have permission to perform this action

Your role is missing the relevant permission for this screen. Ask an administrator to check it against Roles & Permissions.

Frequently asked questions

QCan I delete a produce Item record?

Not once it has been used on a transaction — deleting it would break the audit trail and every document that refers to it. Set Status to Inactive instead, which hides it from new transactions while keeping history intact.

QWhy does a produce Item not appear in the lookup?

Lookups list active records only. Open the record and check that Status is Active, and that its group is one your role is allowed to use.

QCan two records share a name?

No. Names must be unique so that reports and lookups are unambiguous. Add a distinguishing suffix, such as a city or branch, if you genuinely have two similar records.

Related documentation

• Products overview
• CategoriesOrganise the catalogue into categories and sub-categories.
• Price ListPublish daily mandi rates and customer price bands.